In brief
A useful supply proposition states the seller's role, exact product, specification, origin or loading geography, realistic quantity, availability period and delivery basis. Current stock, current production, future capacity and historical performance should be distinguished. Sensitive evidence can be requested progressively when a defined commercial purpose exists.
1. Identify who is offering the product
State whether the submitting party is the producer, title holder, contractual seller, trader, authorised representative or another participant. A seller does not need to publish protected counterparties in the first message, but the relationship to the product and the ability to answer commercial questions should be understandable.
References to a refinery, national company, terminal or allocation do not establish authority by themselves. The proposed contracting structure and route to the party able to perform should be capable of clarification before sensitive information is circulated.
2. Name the exact product and specification
Use the commercial product name together with the applicable standard, grade and destination requirements. EN590 Diesel should include the relevant destination and seasonal parameters; Jet A-1 requires appropriate aviation-fuel quality context; bitumen, base oils, fuel oil and petroleum coke require their own grade and handling information.
Typical or historical specifications may illustrate capability, but they should not be presented as lot-specific certificates. Explain what is guaranteed, what is indicative and what will be confirmed for the actual movement.
3. Separate present availability from future capability
Describe whether the proposition concerns a current batch, current production, a future production window, terminal stock under control or indicative capacity that still requires nomination. State the realistic quantity per movement and any recurring programme that can be supported.
An unsupported maximum volume is less useful than a workable range linked to production, storage, loading capacity and timing. If the quantity depends on destination, price, chartering or buyer qualification, explain that dependency.
4. Clarify origin, loading point and performance point
Identify the production or supply origin where it can be stated, and name the proposed refinery, terminal, port or inland loading point at the appropriate level. Explain whether the offer is ex-refinery, FOB, CIF or another basis and which party is expected to perform each stage.
A general regional claim is not a substitute for an executable loading position. Terminal capability, vessel or transport compatibility, export status and loading window can determine whether the proposition is usable.
5. Describe documents by status, not by volume
At first contact, list the types of product, quality, inspection, transport or corporate evidence that may be available. Do not send passports, bank data, unredacted contracts or a large collection of uncontrolled documents without a defined recipient and purpose.
Historical certificates, bills of lading, inspection reports or invoices may demonstrate previous activity but are not proof of a current lot or allocation. Documents should be tied to the claim they are intended to support.
6. Present price and procedure in context
A commercial indication should identify the pricing basis, location, Incoterm, quantity, validity period and included costs. Extreme discounts or procedures that demand commitment before ordinary verification can prevent a proposition from progressing.
Payment structure, inspection, title transfer, risk, logistics and documents should fit together. A copied procedure is not persuasive if it does not match the actual product, route and parties.
7. Controlled disclosure after the first review
REVDICO first reviews the description internally. Where useful, a redacted supply profile may then be prepared without exposing a protected principal or sensitive document. Identifiable disclosure should occur only when the intended recipient and next step are sufficiently defined.
If additional evidence is useful, REVDICO may request a specific item and explain why. Submission of a form does not authorise unrestricted circulation of the proposal.
8. What REVDICO returns after the first review
The response normally indicates whether the proposition is within scope, which facts are already sufficiently clear, what remains uncertain and the most practical next step. If the opportunity cannot yet progress, REVDICO may identify the main obstacle rather than request a complete document package.
The first review is free and does not create exclusivity, representation or a fee obligation. Any compensation or formal engagement is discussed and agreed in writing before it applies.
Seller brief checklist
- Seller identity, role and country.
- Exact product, grade and specification status.
- Current lot, production status or future availability.
- Origin, loading point and proposed delivery basis.
- Quantity per movement and availability window.
- Document and inspection status.
- Commercial indication or pricing basis, if available.
Present a petroleum supply proposition
Begin with a concise description. Protected identities and sensitive documents are not required with the first message.