In brief
A credible agricultural supply submission distinguishes a current lot, future production capacity and a recurring programme. It identifies the selling entity, product, origin, realistic quantity, loading point, delivery basis, timing and status of supporting information. REVDICO’s free initial review determines what is sufficiently clear, what still needs confirmation and whether further commercial discussion is practical.
1. Identify who is offering the product
Provide the full legal or established trading name of the seller, country of registration or business base, and the contact person’s role. State whether the company is the producer, processor, stock owner, exporter, title-holding trader or an authorised sales representative. If another entity will sign the contract or issue the commercial invoice, explain that structure from the beginning.
A supply chain can involve several legitimate participants, but each additional layer needs a clear commercial function. REVDICO does not need confidential contracts in the first message; it does need an accurate explanation of the submitting party’s relationship to the goods and its ability to support a direct discussion when appropriate.
2. Separate present supply from future capacity
A commodity already stored at a named location is different from the next harvest, planned crushing output or a general indication of production capacity. Describe which situation applies. For a current lot, state its approximate location, quantity, production or crop period and inspection status. For future output, identify the expected production window and the basis on which volume can be committed.
Do not present theoretical capacity, a supplier’s general catalogue or a historical shipment as currently available stock. If availability is awaiting internal confirmation, label it accordingly. A precise status gives a buyer more confidence than an absolute claim that cannot yet be supported.
3. Describe the commodity in measurable terms
Name the exact commodity, grade and form. Grains normally require parameters such as crop year, moisture, protein or test weight, foreign matter and intended market. Vegetable oils require the processing stage, key analytical values, packaging or bulk format and relevant handling conditions. Sugar descriptions may include grade, polarisation, colour, moisture and shipment form.
Attach a specification only if its status is explained: target specification, producer’s standard, representative analysis, historical certificate or result for the actual lot. These are not interchangeable. The dedicated pages for wheat, rapeseed or canola oil and other agricultural commodities can help structure the description.
4. State a quantity that can be scheduled
Give the realistic sale quantity, minimum lot, maximum lot and proposed shipment frequency. If the offer concerns a recurring programme, separate the first executable shipment from later projected volumes. Explain any production, storage, packaging, allocation or transport constraint that controls the schedule.
Claims such as “any quantity” or an annual volume with no loading plan are difficult to assess. A buyer needs to understand whether the seller can perform the proposed lot size within the stated window and whether the logistics match the delivery basis.
5. Make origin and loading position clear
State the product’s origin and its current or expected loading location. Origin, storage country, export point and seller country may be different; list them separately when that is the case. This information affects import eligibility, tariffs, certificates, transit time, buyer policy and legal review.
Name the proposed port, terminal, warehouse, mill or collection area where possible. For bulk cargo, provide relevant loading capability and expected rate. For containerised or packaged goods, identify packaging, unit weight, palletisation and monthly stuffing capacity. The regional market context should support the actual route, not replace it.
6. Offer delivery terms the seller can perform
Specify the proposed Incoterm and named place or port. The seller should be able to carry out the obligations attached to that basis, including export formalities, delivery, freight or insurance where applicable. If several bases are possible, state them separately so the buyer can compare like with like.
A commercial indication should also state currency, pricing basis, validity period, shipment window and the assumptions included in the price. Website listings or broad market references are not quotations. The actual parties must agree quality, quantity, price, delivery and payment provisions in transaction documents.
7. Explain the status of documents
Potentially relevant materials may include company information, product specification, certificate of analysis, quality or weight records, certificate of origin, sanitary or phytosanitary documents, food-safety certifications, export licences, warehouse records and evidence of previous performance. Not every document is needed at the initial stage, and the correct package depends on the proposed transaction.
For each document shared, distinguish whether it is current and lot-specific, representative, historical or still to be issued. Commercially sensitive details may be redacted where appropriate. Documents should be supplied after a specific request and through a sensible disclosure sequence, not broadcast without context.
8. Anticipate the buyer’s practical questions
A buyer may need to understand inspection arrangements, sampling point, tolerance treatment, claim procedure, storage conditions, loading schedule and the documents released against payment. Providing a proposed framework is useful, but it should not be presented as non-negotiable unless the seller’s capability or regulation genuinely requires it.
Be prepared to explain who can join a direct call, who holds authority to negotiate, and what must happen before a firm offer can be issued. If a mandate or intermediary is involved, the relationship and boundaries should be disclosed in line with the REVDICO intermediary rules.
9. What REVDICO returns after the initial review
The enquiry reference is displayed on the confirmation screen after submission. Save it or use the print option, because no automatic acknowledgement is sent to the email address entered in the form. REVDICO normally sends a manual initial response from info@revdico.com within two business days. That response may confirm that the proposition falls within scope, identify missing commercial facts, ask for a concise offer or supporting material, or explain why the proposition is not yet suitable for further circulation.
There is no fee for the initial assessment. If a defined opportunity progresses toward a formal engagement, responsibilities and any commission or fee are discussed during negotiations and recorded in writing before binding work begins. REVDICO does not guarantee a buyer, price, allocation or completed sale.
Seller submission checklist
- Selling entity, country, authorised contact and role in the supply chain.
- Exact commodity, grade, form and measurable specification.
- Status: current lot, scheduled production or recurring programme.
- Origin, present location and proposed loading point.
- Realistic quantity, minimum lot, frequency and availability window.
- Packaging or bulk form, loading capability and proposed Incoterm.
- Price basis, currency and validity if a commercial indication exists.
- Available documents and whether each is current, representative or historical.
Frequently asked questions
Must a seller upload proof of product immediately?
No. Describe the supply and document status first. REVDICO will explain if additional material is useful and why. The contracting parties remain responsible for transaction-specific verification.
Can a producer submit future harvest or production?
Yes. State the expected period, realistic capacity, specification basis and when a firm commitment or lot-specific evidence could become available.
Can the seller remain unnamed at first?
Some information can be exchanged progressively, but REVDICO must understand the identity and authority of the party submitting the opportunity before formal work or confidential introductions proceed.
Present an agricultural supply proposition
Describe the seller, commodity, origin, quantity, loading point, delivery basis, timing and current status of product information. A complete document package is not required to start.